General Manager & Company Secretary
Salary: €32,000-35,000 per annum
Application Deadline: 19th July 2019 5.30pm
Company: Graffiti Theatre Company
1. About Graffiti Theatre
Graffiti Theatre Company was founded in 1984 (a Company Limited by Guarantee and a Registered Charity). Considered a ‘trailblazer’ for theatre for young audiences in Ireland over many years, it seeks to maintain a consistently high artistic quality across its work and holds a philosophy of respect for young people, for artists and for the artforms they employ.
Graffiti delivers vibrant, engaging and memorable theatre experience for and with children and young people, with programmes spanning birth to 18 years and across all socio-economic profiles. It has a proud record of commissioning new theatre work for young audiences over many years with more than 34 scripts produced to date. It delivers an exciting outreach programme through the provision of three youth theatres and a series of creative and innovative drama/theatre workshops delivered on its own premises, in schools and community contexts across the Munster region and in partner theatres and cultural venues.
Connected to cultural institutions in the city and across Ireland, GTC develops pathways that lead its audiences and youth programme participants to other theatres, galleries, cultural and educational centres. Our work is not only about theatre but rather a nurturing of the wider creative potential of the young as a place where the touchpaper to their creativity is ignited.
With the generous support of The Arts Council, The Department of Arts Sports & Tourism, and Cork City Council Graffiti Theatre Company secured its home in Blackpool, just north of the centre of Cork city. A fully-equipped working theatre dedicated to creating work for and by young people, offering the Swortzell Studio Space and the FitzGibbon Theatre as spaces for the creating design, development, engagement and participation of young people and audiences in and for youth theatre. As a Company Graffiti Theatre Company nuture the ecosystem of theatre for young audiences – evident by the research work carried out by the Company in this field over many years, and testament to the rise in theatre for young audiences and youth theatre across the county in recent years.
2. ABOUT THE TEAM
Graffiti Theatre has a core team of five office-based staff, working alongside a pool of Creative Learning Facilitators on contract or freelance and actors on contract. Our offices are at Assumption Road, Blackpool, Cork.
3. JOB DESCRIPTION – GENERAL MANAGER
Graffiti Theatre is looking for an experienced and exceptional General Manager who will be responsible for the day to day running of the Company and its operations. We are looking for a highly effective person who can work well under pressure in what is a unique, varied, and creative environment.
Duties and responsibilities include:
Strategy and Development
- To contribute to Company business plans and strategies.
- Deputising for, and supporting, the Artistic Director/CEO, including representing the Company, raising its profile and promoting its values.
- To act as an ambassador for Graffiti at arts events, stakeholder meetings, seminars, and conferences.
- Drafting annual budgets in consultation with the Artistic Director and the Board.
- Managing day to day financial operations, including maintaining an overview of performance against budget and the Company’s current and projected financial position.
- Working with the Company Accountant to generate accurate management audited accounts and reports to the Board of Directors and Stakeholders. Keeping a close eye on the management accounts and monitoring this critical financial data.
- To oversee the company payroll and any company pensions management and delivery.
- Managing cash-flow to ensure income and expenditure is accurately projected.
- Preparing fundraising strategies in conjunction with the Artistic Director and Board.
- Writing and submitting funding applications to the Arts Council and Local Authorities and other appropriate trusts and foundations to support Company activities.
- Ensuring that necessary reporting is completed in line with funder requirements and guidelines in a timely manner.
- Managing the relationship with Arts Council Ireland and other Stakeholders.
- Monitoring and reporting on compliance with funding agreements and targets.
Creative Learning Workshops
- Ensuring the effective operation of Creative Learning Workshops.
- Liaising and negotiating dates, financial deals and contracts with schools and community venues.
- Maintaining and building relationships with schools, the community.
- Managing the Company’s brand and PR in conjunction with the above.
- Ensuring the effective operation of any Company productions/workshops on tour in venues and schools.
- Liaising and negotiating dates, financial deals and contracts with schools, venue bookers, festival producers, touring schemes and community venues.
- Maintaining and building relationships with schools, venue bookers, marketing, education and technical departments.
- Managing the Company’s brand and PR in conjunction with touring partners.
- Responsible for the sound management of the Company, including day to day operations and the delivery of the Company’s administrative, business and financial plans.
- Maintaining close stakeholder relationships with funders, venues, artists, tour managers, agents and related organisations.
- Supervising, managing and contracting full time, freelance and contract staff, including staff rotas and schedules for staff and company activity.
- Managing the Company’s administrative and office functions to ensure the smooth running of the Company, including management of the Company’s office space.
- Managing all Company contractual arrangements.
- Acting as the Company’s Health and Safety officer with responsibility for all aspects of health, safety and compliance for the company.
- Maintaining all Company and project/production/premises-based insurance.
- To act as Company Secretary
- Supporting the Board in discharging its responsibilities under the Companies Act and relevant charity law.
- Liaising with the Board of Directors, and managing Board meetings, agendas and papers.
- Developing company policies and procedures to promote best practice and compliance.
- Supporting continuing Board development and training.
- Ensuring effective and timely reporting to statutory bodies including Companies Office and the Charity regulator.
- To keep up to date and report on developments in arts policy to the Artistic Director and the Board.
- Responsible for working with the Artistic Director and the Board to develop human resources strategies which ensure the Company is appropriately resourced and staffed.
- Workforce planning, including the recruitment, selection and induction of relevant personnel.
- Managing staff members and co-ordinating the work of the wider team to ensure effective management of individuals and resources.
- Devising/updating Company policies, tools (e.g. the Staff Handbook, Child Safety Guidelines/Statements) and procedures, and ensuring compliance.
- Overseeing the delivery of the Company’s Equality and Diversity Action Plan.
- Setting and reviewing remuneration policies in line with agreed budgets.
- Ensuring the training and development of key staff.
Knowledge and Experience
- Substantial experience of financial management, including setting and managing budgets and financial reporting, and monitoring management accounts.
- Experience of venue or operations management or an equivalent which involves the planning of a variable workload on an annual basis.
- Experience of managing people and a practical insight into compliance with good HR practice.
- Up to date knowledge of corporate governance.
- Experience of crafting reports with a high standard of clarity and presentation for internal and external stakeholders
- A minimum of 4 year’s relevant management experience.
- Experience of being the point of contact for a range of stakeholders which could include clients, members of the public, suppliers etc.
- Familiarity with the arts, children, charity or education sectors would be an advantage.
- Excellent and exceptional organisational, business and administrative skills.
- Experience of leading and managing a team, with excellent interpersonal, influencing and leadership skills.
- A natural ability to work collaboratively, supportively and respectfully of those you are working with.
- Experience of fundraising, including managing relationships with funders.
- Exceptional organisational skills with great time management and ability to multi-task.
- A very high level of accuracy and attention to detail in all areas of work.
- Experience of strategy development, business planning, project management and operational delivery.
- Excellent computer literacy.
- Ability to work without supervision, use initiative where required and work under pressure.
- Reliability, confidentiality and an enthusiasm for the company and its work.
- Experience of servicing a Board of Directors.
- Experience of Payroll systems
- Knowledge of Charity and Company legislation.
- Understanding of the current funding system in Ireland/Europe.
- Experience in Not for Profit
Pension: Management will give all employees the opportunity to receive information on P.R.S.A.’s and facilitate its deduction if employees choose this pension option.
Location: Graffiti Theatre Company. Some travel will also be required.
Hours: 9.30 to 5.30 Monday to Friday but some evenings and weekend work will be required.
Holiday:There is a holiday entitlement of 20 days per annum, in addition to public holidays. There are also 5 company holidays allocated on Good Friday and over the Christmas period.
- This is a 1-year fixed term appointment (extention of appointment funding dependant) with a 6-month probationary period
- No overtime is payable although time off in lieu (in accordance with the theatre’s policy) for additional hours will be given if approved in advance with the CEO.
- Graffiti Theatre’s staff handbook outlines the terms on holiday, sick pay, maternity leave/pay, paternity leave/pay, grievance/discipline and all other relevant staff matters.
- On appointment, the successful candidate must be able to provide the correct documents as proof of their right to work in the EU.
- The post is subject to the post holder having been Garda vetted.
- Pension: Graffiti Theatre provides employees with access to a Pension scheme but does not make contributions.
- Personal Accident Plan: Graffiti Theatre Group Personal Accident plan provides cover to all employees while in service.
How to Apply:
Please send your CV and a covering letter (no longer than 2 sides of A4) explaining why you are interested in the company and this role.
Where relevant, include some data in the CV on your budgetary responsibility, reporting lines and your own people management responsibility.
Completed applications should be sent by email only to firstname.lastname@example.org
Closing date for applications is 19th July 2019
Interviews will be held in Cork on 15th August. It is up to short listed candidates to make themselves available on this date.
Graffiti Theatre is an equal opportunities employer. All Applicants must comply with Garda Vetting requirements.
In line with our data protection policy, we will only use the information that you provide for the purposes of this recruitment process. On completion of the process, your information will be securely retained for a maximum of 6 months before being erased. Late applications will not be accepted.
Graffiti Theatre Company
Further Background Information
Who is Graffiti Theatre Company:
Graffiti Theatre since its inception in 1984 has been at the forefront of theatre for and by children and young people. Based in its own premises in Blackpool Graffiti has continued to grow and adapt to provide a professional artistic experience for children from 0-18 years.
Graffiti Theatre believe that every child has the right to access excellent creative experiences regardless of socio or economic circumstances and that arts provision should be for children and young people as well as by children and young people.
We work in partnership with young people, professional artists and renowned cultural organisations to develop and deliver productions of excellence in theatre for young audience and youth theatre across Ireland.
We value theatre for young audiences by professional artists and are committed to openness, to looking outwards and sharing learning with partners and peers. We are a company, a space and a brand synonymous with quality work and deep engagement for and with young audiences. We nurture and develop pathways to creative expression and participation in theatre and the arts.